30–50%
Quotes & order confirmation
Fewer inside-sales hours per quote or order confirmation.
Based on shipped pilots
Reduce the manual preparation work that slows down sales, admin, and client-service teams - without exposing your sensitive data.
Built for teams holding sensitive data - under audit, regulation or contract - where every hour spent on document preparation is an hour not spent on business growth.
Inside sales, bid desks, and procurement teams pinned down by quote prep, tender analysis, and supplier paperwork.
Order desks, fulfilment ops, and document teams handling work across email, PDFs, and internal business systems.
Tax advisors, accounting departments, and finance ops preparing returns, filings, and client-file work under tight quality bars.
We deploy back-office AI agents where they add the most value.
Fewer inside-sales hours per quote or order confirmation.
More tenders answered, without growing the bid desk.
More client capacity in tax workflows.
A special-purpose machinery manufacturer in Baden-Württemberg had a full order book but a chronically overloaded inside-sales team. Quote and tender processing consumed too much of the team's time. Earlier automation attempts failed because the work involved unstructured inputs - emails, PDFs, specifications. Construction data had to stay in a controlled environment.
brainbot built a back-office AI agent for three workflows: quote preparation, order confirmations, and tender analysis. The system included role-based permissions, preview before write access, rollback, and activity logging. The customer's construction data stayed in a controlled DACH cloud environment.
Three workflows launched in 8 weeks. Inside-sales hours per quote were significantly reduced. The team handles complex requests requiring judgment; the agent handles routine. A follow-up mandate for production planning has already been commissioned.
Tax advisors spend significant qualified-staff time preparing, checking, and filing client tax returns. The process is repetitive, error-prone if rushed, and takes specialists away from higher-value advisory work.
brainbot built an end-to-end tax-return agent with ELSTER filing. ELSTER is the mandatory electronic tax-filing interface of the German tax authority. The system prepares the tax return, checks it internally, and submits it through ELSTER after mandatory confirmation.
brainbot built a working model for reducing qualified-staff preparation work in tax workflows. Confirmation is required before any filing is submitted. The system is in production internally at brainbot; a first pilot ramp-up with a tax-advisor partner firm is underway.
Critical data stays on premises and/or in EU cloud. No US-cloud offloading. Guardrails go into the workflow itself, not bolted on after. Every agent action requires permission, is previewable, and is reversible.
Bottlenecks reviewed, data risks checked, ROI estimated, pilot path outlined.
Scope, timeline, cost, success metrics, data handling, responsibilities.
AI agent built and tested on real work in your business. Measured against your success metrics.
AI agent moved into daily use with training, monitoring, and support.
Find the back-office bottleneck with the clearest ROI. Book a free assessment call - we'll review your back-office bottlenecks, estimate the ROI potential, and outline what a pilot would look like.